All schools and academies, including Independent and Free Schools, are legally required to notify their local authority of every new entry to the school admission register. Notification must be given within five days of the pupil being enrolled.
Every deletion from the school register must also be notified to the local authority, as soon as one of the statutory grounds for deletion has been satisfied. This can be no later than the date on which the pupil is removed from roll.
For mainstream schools and academies, this requirement only covers those admissions and deletions that take place after the first day of the academic year and before the last day of the academic year. For example, mid-year admissions and deletions from roll.
Notifications
To help all Essex schools and academies fulfil these statutory duties, online notification forms are available:
Adding a pupil to roll
The following form must be used by all Essex schools, academies (including Independent and Free schools) when they are adding an Essex resident pupil who is of compulsory school age to their school roll. This form must be used where a pupil is joining your roll as a result of any of the following:
- mid-year transfer
- move into your local area from another part of Essex
- move into Essex from another local authority / abroad
- return to mainstream education following a period of elective home education
- dual registration arrangement
- a return to mainstream education following a period of attendance at a Pupil Referral Unit or Alternative Provision
- your school having been named on an EHCP and parent having agreed a start date for their child to join your school
Removing a pupil from roll
Regulation 9 of The School Attendance (Pupil Registration) (England) Regulations 2024, which came into force as from 19 August 2024, stipulates the legal grounds under which a school may remove a pupil from roll.
If you have a legitimate ground to remove a pupil from roll please click the below link.
Deletion from roll notification
If a pupil is being removed from roll following a parental decision to home educate, visit the Elective Home Education webpage to complete the notification.
Contact us
If you experience any difficulties when trying to submit the online notification forms, call the Education Compliance team:
Telephone: 0333 0322 962