Information governance

Guidance on managing information in schools and settings.

Records management

​Good records management is essential for efficiency and compliance with information legislation.

It protects information from the following:

  • ​loss
  • duplication
  • over-retention

There’s a clear link between information rights and information management.

Code of Practice

The government has issued a Code of Practice on the Management of Records.

Failure to follow the code can result in a practice recommendation from the Information Commissioner's Office (ICO).

For more information about the Code of Practice use GOV.UK’s Code of Practice on the Management of Records issued under section 46 of the Freedom of Information Act 2000 guidance.

Creating records

To comply with the Code of Practice when creating records you should consider the following:

  • manage them according to their sensitivity and risk
  • make a clear distinction between fact and fiction
  • make them identifiable
  • make them easy to find and retrieve
  • make sure they’re secure
  • make sure they have controlled access to records must be controlled
  • make sure you record access requests

Contact us

We can provide support through our Information Governance Support (IGGS) service.

For more information or if you have any questions about data protection visit our IGS website or contact:

Telephone: 0333 032 2970

Email: igs@essex.gov.uk