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Coronavirus - Daily Update from the DfE Monday 9 March 2020

09/03/2020

‚ÄčTemplate communication lines for Essex Education settings

Below are a range of communication lines in template form that can be tailored to your individual circumstances.

If a case associated with the school is confirmed you will receive specific support from Public Health England and the Health Protection Agency.

We would recommend should you need to communicate due to a suspected or confirmed case, you should firstly communicate to all staff and your governing body, followed by parents. Then consider if you need to draft a media statement. At this stage each case is receiving a high level of interest, so consider if you can update your website and social media accounts with your statement. This will ensure that your official line is present on the channels people are using to communicate on and may reduce the number of contacts you receive to the setting asking for information.

Given high levels of interest, particularly if one of the early cases are associated with an educational setting, ECC will provide support to you. Please do inform us as early as possible via schools.communications@essex.gov.uk or if out of office hours via Clare Kershaw (07825 995 869) 

Confirmed cases

Should you get a confirmed case within the school/school community you will be provided with specialist support and advice from Public Health England and Health Protection Agency. They will work with you to identify the risk to the school and necessary action that needs to be taken. They will provide you with key messages. The below acts as a template that you can use in conjunction with advice from Public Health England and the Health Protection Agency. More information on what would happen if a case is confirmed is detailed in the official guidance for education settings published by Public Health England. If Public Health England advise that action is taken to close the school or parts of the school, you may want to consider adding in information to the templates around expectations of pupils during this time (e.g. will work be set).

Of a member of staff

[Name of setting] can confirm that a member of staff has tested positive for coronavirus (covid-19).  We know that this will be worrying news, but want to reassure [colleagues/parents] that we are working with Public Health England to take necessary action to ensure the welfare of our pupils, staff and their families.

The [school/setting] has been advised by Public Health England to [detail specific measures put in place].  

Of a pupil

[Name of setting] can confirm that one of our pupils/children/young people has tested positive for coronavirus (covid-19).  We know that this will be worrying news, but want to reassure [colleagues/parents] that we are working with Public Health England to take necessary action to ensure the welfare of our pupils, staff and their families.

The [school/setting] has been advised by Public Health England to [detail specific measures put in place].

Of a family member of pupil/staff member

[Name of setting] can confirm that a family member of one of our pupils/staff  tested positive for coronavirus (covid-19).  We know that this will be worrying news, but want to reassure [colleagues/parents] that we are working with Public Health England to take necessary action to ensure the welfare of our pupils, staff and their families.

The child/staff member has not tested positive for coronavirus (covid-19) but acting on Public Health England advice the family will be self -isolating as a precaution.

I have sought advice from Public Health England and they have advised that there is no need for us to take any action, so the school/setting will continue to remain open.

We will continue to be vigilant with cleanliness and in ensuring we are aware of the latest expert advice. This  can be found on the NHS website, and I have attached a useful poster which  you may find helpful.

I will be in touch immediately if the situation changes and there is further information I need to share.

Suspected cases

Of a member of staff 

[Name of setting] can confirm that a member of staff is self -isolating following advice from NHS 111/Public Health England in relation to coronavirus (covid-19). As yet the staff member is suspected of being a case but this has not been confirmed.

I have sought advice from Public Health England and they have advised that there is no need for us to take any action.

We will continue to be vigilant with cleanliness and in ensuring we are aware of the symptoms and latest expert advice. Thise latest advice and guidance  can be found on the NHS website, and I have attached a useful poster which  you may find helpful. 

The staff member is [well/monitoring their symptoms/awaiting testing/awaiting test results] and I will update you if there is any further information I need to share.

[consider any specific message about alternative staffing arrangements]

Of a pupil

[Name of setting] can confirm that one of our pupils/children/young people is self isolating following advice from NHS 111/Public Health England in relation to coronavirus (covid-19). As yet the staff member is suspected of being a case but this has not been confirmed.

I have sought advice from Public Health England and they have advised that there is no need for us to take any action.

We will continue to vigilant with cleanliness and ensuring we are aware of the symptoms and latest advice. The latest advice and guidance can be found on the NHS website, and I have attached a useful poster which  you may find helpful.

The child/young person is [well/monitoring their symptoms/awaiting testing/awaiting test results] and I will update you if there is any further information I need to share.

Of a family member of pupil

[Name of setting] can confirm that a family member of one of our pupils/staff members is self- isolating following advice from NHS 111/Public Health England in relation to coronavirus (covid-19).  

I have sought advice from Public Health England and they have advised that there is no need for us to take any action. The pupil/staff member whose family member is self-isolating does not need to take any action at this stage.

We will continue to be vigilant with cleanliness and in ensuring we are aware of the symptoms and latest expert advice. This latest advice and guidance can be found on the NHS website, and I have attached a useful poster which  you may find helpful.

I will update you if there is any further information I need to share.