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School Workforce Census Background Information

Page last updated: 01/11/2018

School Workforce Census

The following factors are the business drivers behind the school workforce census: 

  • consistency with departmental policy
  • collection of data should be automatic
  • data collected should be that which a well prepared school uses themselves or be justified with a clear business case
  • The DfE and its partners agreed a data sharing protocol in February 2004.  In keeping with the principle that data is collected once for use many times, the school workforce data is to be matched to other sources of data for statistical, research and policy purposes.

School Workforce Cenus 2018 checklist


Data protection: privacy notice model documents

With the introduction of the General Data Protection Regulation (GDPR) on 25 May 2018, the Department published updated privacy notice suggested text documents. These documents, approved by ICO, contain examples of the relevant sections required in a proposed format and are available online here.


To further assist schools, Multi Academy Trusts (MAT) and local authorities in creating their own privacy notices, an accompanying guide has also been produced. The guide explains what should be included in more detail and contains an example privacy notice.


For further information on GDPR please see: the Information Commissioner's Office (ICO) website and the data protection - toolkit for schools.



Links to other useful information may be viewed via the School Workforce Census: Guide to submitting data‚Äč website.

For further information please contact:
Data Collections Helpline: 0333 013 9856